Managing LMS Users

Organise your users

The "M" in LMS stands for the ability to manage courses and users.

Let's look at how an LMS can assist you in managing your users now that we've covered course management.

First of all, there will be three types of users. Depending on the LMS you choose, these users may have different names. However, in general, they are:

1. Administrators are the individuals in charge of setting up and configuring the LMS.

2. Instructors or Facilitators are the ones in charge of planning lessons and keeping track of learner progress.

3. Finally, the people who consume the courses are known as Learners.

The administrator and instructor may be the same individual in a tiny firm or organisation. After all, setting up a user-friendly LMS like PlayAblo is no more complicated than setting up a Facebook account.

Employees (if you work for a company, a major organisation, a government agency, or a private company) or learners enrolled in your courses are examples of learners (if you work in the educational sphere)

Managing these users entails the following:

Adding them to the LMS, allocating courses to them, communicating with them as an instructor, choosing what kind of information they are authorised to read, issuing tests and tracking their progress (if you're selling courses), etc. A decent LMS makes these processes less tedious by automating repetitive actions and allowing you to make changes and updates to several items simultaneously.

Keeping track of progress

Keep track of and evaluate the progress of your learners. The ability to measure and monitor learner progress in real-time is one of the most critical capabilities an LMS provides (and a huge time saver).

An LMS gives you automated and rapid access to course enrolment figures, attendance records, learner grades, and many other performance measures, whether you have 10 or 10,000 learners.

Real-time alerts and notifications should be included in the top LMSs. An automated notice, for example, informs the learner when a new course has been allocated to them or when a LIVE session is ready to begin.

Reporting — the capacity to query and display data in graphs and charts so you can immediately notice patterns or anomalies — is another requirement for advanced LMS platforms.

For example, PlayAblo allows you to filter learner and course information in a variety of ways (for example, "show me just learners from department X enrolled in class A," or "show me this learner's test results"). Aggregated statistics are also available, which you can export in an Excel-compatible format.